Many of our clients in the medical community have indicated their concerns regarding medical record management and they realize the deadline for HIPAA compliancy will be here soon. Virtual Depot offers a full range of services including medical records (hardcopy, microfilm, microfiche, x-ray) conversion to digital images, data capture, secure medical records management, and secure storage and retrieval. We currently maintain a HIPAA compliant records conversion facility in Jamestown, New York.

Our experienced staff will provide pick-up, secure storage, retrieval, and return your records as they are completed in accordance with HIPAA Regulations. Our products and services are HIPAA-compliant as well as user-friendly. We provide your authorized staff secure web access to these records via the Web until they are returned to you.

Benefits of using Virtual Depot digitization service
The cost of electronic healthcare record systems includes a significant initial capital investment and significant ongoing resources to maintain and upgrade the hardware, software, training, and development/implementation of best practice protocols. Benefit savings in the following areas can offset these costs:
• Records are accessible from multiple sites electronically.
• Multiple providers can access a single record simultaneously.
• There is increased productivity/patient throughput with workflow changes.
• Decision support is always available.
• Immediate access to patient medical records reduces the risk of adverse drug interaction and lowers costs.
• Immediate access to patient medical records reduces the need for redundant testing.
• EMR allows for better disease management, proactive intervention, and medication management.
• It assures compliance by linking documentation and billing.
• There is a significant reduction in medical records staff needed to pull and file charts and transcription staff.
• It eliminates the need for paper medical records.
• It provides for the development of best practice protocols and improved quality of care with the clinical database.

More than half of the savings are attributable to savings in personnel associated with looking for and filing charts and improved billing. There is no need to wait for a piece of paper. When using a paper chart, clinicians are limited by where the paper chart is when they do their consults. With an electronic system, physicians and nurses in different buildings and different floors can look at a record on-screen.