Digital Documents on Demand™
Digitize just the records you need, when you need them!

Are you overwhelmed with paper? Are file cabinets and stacks of boxes consuming more and more of your valuable office space? Do you need more efficient and organized access to information and records? Do you have concerns about the compliance, safety and security of your current storage? If so, then Digital Documents on Demand (DDoD™) can help. DDoD™ is a compliant, cost effective alternative to the complete digitization of your company, firm, agency or organization's paper assets. DDoD™ allows you to store your boxed paper records at our secure storage facilities located in Jamestown, New York and Manassas, Virginia, and have records digitized - on demand! Customers with multiple locations who have imaging needs and or need immediate access to stored records now have a viable and affordable solution.

Having large numbers of paper records digitized is a huge and costly undertaking and once you've spent the money you know you'll only access a very small percentage of your records over time — you just don't know which records. DDoD™ gives you the ability to digitize and access just the records you need when you need them. Stored in a secure, climate controlled environment your requested records are pulled, prepped, scanned and placed in a secure web accessible portal, dramatically reducing your cost. The DDoD™ solution is an alternate to big digitization projects or staffing for physical storage retrieval. DDoD is the smart way to go digital providing benefits such as:


• Increase in valuable office space for income producing or customer-centric uses
• Reduced labor costs
• Easy access to records
• No reproduction or copying cost
• Digitization of records as needed
• Secure transmission of records
• No geographical boundary for authorized sharing

With access to the IDS DigitaleDocs™ web-based document access portal you are able to consolidate and centralize client, patient, legal, product, drawings, pictures and business files and access them instantly through a standard Web browser regardless of geographic location. By using DDoD™ document conversion services you can request paper records and view them when needed in a variety of formats.

If the cost of converting and maintaining an internal document management system has prevented you from implementing an imaging solution, DDoD™ enables you to store your documents safely and simply pay as you go.

DDoD™ offers the following basis services:
• Scheduled document transport services (weekly, monthly, quarterly)
• Local onsite packing services
• Inventory of files by box with unique barcode identifier and verification with customer representative.
• Secure box storage at one of our facilities
• HIPAA and Privacy Act compliant secure facilities and services
• Online inventory of files, box#, location and destruction date
• Online request forms for digitization services
• Pricing options based on time frame and format requirement
• Shredding services with Certificate of Destruction
• Media transfer services (deliver on HD, USB Key, CD-ROM, DVD etc)
• Temporary and extended hosted secure portal services
• Affordable EDMS software solutions - EDGE™ is an incredible value!
• Consulting and Business Process Services
• Disaster recovery services, scheduled systems back-up and support

For more information and a quote for services contact IDS Virtual Depot at sales@idsvirtualdepot.com or call 1-716-338-9850 or 1-877-IVD-2BOX